AFSS planning timeline: a simple schedule you can repeat every year

Most AFSS problems come from leaving it too late. This page outlines a practical timeline you can repeat each year: confirm due date, book inspections/testing, fix defects, then lodge with a buffer for rework.

On this page

• Quick answer

• A repeatable 6-step timeline

• Build in a buffer

• FAQs

• Official references

Quick answer

Start by confirming the due date and schedule, then work backwards to book servicing/testing.
Leave time to fix defects and obtain updated evidence before lodgement.
Lodge with a buffer and keep all confirmations/receipts.

A repeatable 6-step timeline

8–10 weeks out: Confirm schedule + due date, nominate the responsible person.
6–8 weeks out: Book contractors/practitioners for servicing/testing.
4–6 weeks out: Collect reports, log defects, schedule rectification.
2–4 weeks out: Verify rectification and finalise evidence register.
1–2 weeks out: Complete the AFSS form and sanity-check all schedule items.
Before due date: Lodge with council and FRNSW; store confirmations.

Build in a buffer

Contractor availability can shift—don’t plan to “finish on the due date”.
If defects are found, rectification and re-testing can take time.
Keep a single place where everyone can find the latest schedule + evidence.

Download the checklist PDF from Tools to standardise your workflow.

FAQs

How early should I start AFSS preparation?

Earlier is better. Aim to have inspections and evidence ready well before the due date so you can address issues and still lodge on time.

What if contractors can’t attend before the due date?

Prioritise critical systems and talk to council about their submission process. Don’t guess—get appropriate advice and keep records.

Do we need to re-test after rectification?

Often yes, depending on the defect. Keep both the defect report and the evidence showing the final status.

Is the due date always 12 months?

AFSS cycles are commonly annual, but confirm your building’s specific due date and any supplementary statement intervals from the schedule/council.

Official references

Always confirm current requirements with your council and Fire and Rescue NSW.

Get the NSW checklist

We’ll email the checklist + occasional updates as tools go live.

AFSS lodgement checklist (NSW)
Links to official templates
Common mistakes that cause delays

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